Privacy Policy

Last Updated: July 2026

PRIVACY POLICY - THE BASICS

WHITESQUARE WLL (“WHITESQUARE,” “WHITE SQUARE,” “we,” “us,” or “our”) respects the privacy of its website visitors, clients, partners, participants and users.This Privacy Policy explains how we may collect, use, process, store, disclose and protect personal information when you visit this website, contact us, submit an enquiry, register for an event or programme, interact with a platform managed by us, or use our services. By accessing or using this website, you acknowledge that you have read and understood this Privacy Policy.

1. COMPANY INFORMATION

1. Company Information

This website is owned and operated by:

Company Name: WHITESQUARE WLL

Trading Name: WHITE SQUARE WLL

Legal Form: With Limited Liability Company (W.L.L.)

Commercial Registration Number: 163036-1

Registered Address: Flat 52, Building 2373, Road 2831, Block 428, Al Seef, Kingdom of Bahrain

Email: info@whitesquare.me

Telephone: +973 3366 7367

WHITESQUARE WLL is a company registered in the Kingdom of Bahrain that provides technology, management, and digital solutions for events, conferences, hackathons, awards, registrations, and related projects.

2. SCOPE OF THIS PRIVACY POLICY

This Privacy Policy applies to personal information collected through:

The WHITE SQUARE website
Website contact and enquiry forms
Event and programme registration forms
Online applications and submissions
Email, telephone and business communications
Digital platforms operated or managed by WHITESQUARE WLL
Services provided directly by WHITESQUARE WLL

This Privacy Policy does not govern the independent privacy practices of third-party websites, applications, platforms or service providers.

Third-party services may process information according to their own privacy policies, terms and legal obligations.

3. INFORMATION WE MAY COLLECT

WHITESQUARE WLL may use personal information where reasonably necessary to:

Respond to enquiries and requests
Communicate with website visitors, clients, partners and participants
Provide information regarding our services
Prepare proposals, quotations and project recommendations
Process registrations, applications and submissions
Manage events, conferences, hackathons, awards, competitions and programmes
Confirm participation, eligibility or registration status
Deliver, manage and improve our services
Provide technical assistance and customer support
Manage client, supplier, partner and professional relationships
Communicate service, project, registration or event updates
Operate and improve our websites and digital platforms
Analyse website traffic, performance and user experience
Maintain the security and integrity of our website and systems
Detect, investigate or prevent fraud, misuse, unlawful activity or security threats
Maintain business, contractual and administrative records
Comply with applicable legal, regulatory, accounting or reporting obligations
Establish, exercise or defend legal rights
Send marketing communications, news or updates where permitted or where consent has been provided

Where we send marketing communications, each message will include a simple way to opt out or unsubscribe. You may also withdraw your consent to marketing at any time by contacting us.

We will not intentionally use personal information for purposes that are incompatible with the purpose for which it was collected unless permitted or required by applicable law.

4. HOW WE MAY USE PERSONAL INFORMATION

Depending on the circumstances and applicable legal requirements, personal information may be processed where:

You have provided consent
Processing is necessary to respond to your enquiry or request
Processing is necessary before entering into a contract
Processing is necessary to provide a requested service
Processing is necessary to perform or administer a contract
Processing supports our legitimate business, operational or security interests
Processing is required to comply with a legal or regulatory obligation
Processing is otherwise permitted under applicable law

Where processing is based on consent, you may request to withdraw your consent by contacting us.

Withdrawal of consent will not affect processing that occurred before the withdrawal or processing permitted under another lawful basis.

5. BASIS FOR PROCESSING PERSONAL INFORMATION

The information collected depends on how you interact with our website, platforms and services.

Information You Provide

We may collect information that you voluntarily provide, including:

Full name
Email address
Telephone number
Country or location
Company or organisation name
Job title or professional information
Project requirements
Service enquiries
Event or programme registration information
Application or participation information
Messages, feedback and communications
Documents, files, images or other materials submitted by you
Information required to provide a requested service
Any other information that you voluntarily provide

You are responsible for ensuring that the information you submit is accurate, lawful and authorised.

Information Collected Automatically.

When you visit or interact with the website, certain technical information may be collected automatically by the website platform or associated service providers.

This information may include:

Internet Protocol (IP) address
Browser type and version
Device type
Operating system
General location information derived from an IP address
Pages viewed
Website interactions
Date, time and duration of visits
Referring websites or sources
Cookie identifiers
Technical logs
Security and performance information
Website analytics and usage information

Some automatically collected information may be processed directly by third-party technology providers.

6. SHARING & DISCLOSURE OF PERSONAL INFORMATION

WHITESQUARE WLL does not sell or rent personal information.

We may share or disclose information where reasonably necessary to operate our business, provide services, maintain the website or comply with legal obligations.

Information may be shared with:

Website-hosting and infrastructure providers
Website-development and maintenance providers
Cloud-storage providers
Email and communication platforms
Event and registration-management platforms
Analytics and website-performance providers
Payment-service providers, where applicable
Technology and software providers
Project partners
Event organisers
Authorised contractors and service providers
Professional advisers
Accountants, auditors and legal representatives
Government authorities
Courts, regulators or law-enforcement bodies where required or permitted by law

Information may also be disclosed where reasonably necessary to:

Protect the rights, property or security of WHITESQUARE WLL
Protect users, clients, participants or third parties
Investigate suspected fraud, misuse or unlawful activity
Enforce contractual or legal rights
Respond to lawful requests or legal proceedings

Third-party providers may process information according to their own legal obligations and privacy practices.

7. COOKIES AND SIMILAR TECHNOLOGIES

The website may use cookies and similar technologies to:

Enable essential website functionality
Maintain website security
Remember user preferences
Improve website performance
Measure website traffic
Understand how visitors interact with the website
Analyse website usage
Improve content, services and user experience

Cookies may be placed or managed by Wix or other authorised third-party service providers.

You may manage or disable cookies through your browser settings or through the website’s cookie-preference tools, where available.

Disabling certain cookies may affect the availability, functionality or performance of some website features.

WHITESQUARE WLL is not responsible for the operation of browser settings or cookie technologies independently controlled by third-party providers.

8. INTERNATIONAL DATA TRANSFERS

WHITESQUARE WLL may use website, hosting, cloud, communication, analytics and technology providers that operate internationally.

As a result, personal information may be transferred to, processed in or stored in countries outside the Kingdom of Bahrain.

Where required, WHITESQUARE WLL will take reasonable measures intended to support the lawful and secure handling of personal information.

However, WHITESQUARE WLL does not control the locations, infrastructure or independent data-processing decisions of third-party providers except to the extent provided under applicable agreements.

9. DATA RETENTION

WHITESQUARE WLL may retain personal information for as long as reasonably necessary to:

Respond to enquiries
Provide requested services
Manage registrations, applications and participation
Maintain business and contractual relationships
Maintain appropriate business and administrative records
Meet legal, regulatory, accounting, tax or reporting obligations
Resolve complaints or disputes
Establish, exercise or defend legal rights
Protect the security and integrity of our services

Retention periods may vary depending on the nature of the information, the purpose for which it was collected and applicable legal requirements.

When information is no longer reasonably required, it may be securely deleted, anonymised or otherwise disposed of.

10. DATA SECURITY

WHITESQUARE WLL applies reasonable technical and organisational measures intended to protect personal information against:

Unauthorised access
Unlawful use or processing
Accidental loss
Misuse
Alteration
Unauthorised disclosure
Damage
Destruction

However, no website, hosting environment, internet transmission, cloud platform, software system or electronic-storage method can be guaranteed to be completely secure, uninterrupted or free from vulnerabilities.

The website relies on third-party hosting, cloud, software, communication and technology providers.

To the maximum extent permitted by applicable law, WHITESQUARE WLL does not guarantee the absolute security, continuous availability or error-free operation of systems owned, operated or controlled by third parties.

WHITESQUARE WLL will not be responsible for unauthorised access, data loss, technical failures, cyber incidents, service interruptions or security events caused by circumstances outside its reasonable control, including the independent acts, omissions, failures or vulnerabilities of third-party providers.

Nothing in this Privacy Policy excludes any responsibility that cannot lawfully be excluded under applicable law.

11. YOUR PRIVACY RIGHTS

Subject to applicable laws, legal requirements and permitted limitations, you may have the right to:

Request information regarding personal data held about you
Request access to eligible personal information
Request correction of inaccurate or incomplete information
Request deletion of eligible personal information
Object to certain uses of personal information
Request the restriction of certain processing activities
Withdraw consent where processing is based on consent
Request that certain uses of your information be stopped
Submit a complaint to the appropriate authority

Privacy rights may be subject to legal conditions, exceptions, identity-verification requirements and record-retention obligations. The specific rights available to you may depend on the laws of the country or jurisdiction in which you are located.

To submit a privacy-related request, contact:

Email: info@whitesquare.me

Telephone: +973 3366 7367

We may request reasonable information to verify your identity and the validity of your request before taking action.

12. USER RESPONSIBILITIES

When submitting information through the website, you are responsible for ensuring that:

The information is accurate and current
You have the legal right or appropriate authorisation to provide the information
The information does not unlawfully disclose another person’s personal information
The information does not infringe the rights of any third party
Submitted files do not contain malicious software or harmful content

WHITESQUARE WLL is not responsible for inaccurate, unauthorised or unlawful information voluntarily submitted by users.

13. THIRD PARTY WEBSITES & SERVICES

The website may contain links to third-party websites, applications, social-media platforms, registration systems or other external services.

WHITESQUARE WLL does not own or control these external services and is not responsible for:

Their content
Their availability
Their privacy practices
Their data-processing activities
Their security measures
Their terms and conditions
Their products or services

Access to third-party services is at the user’s discretion and may be subject to separate privacy policies and terms.

Users are encouraged to review the applicable policies before providing personal information.

14. CHANGES TO PRIVACY POLICY

WHITESQUARE WLL may amend or update this Privacy Policy from time to time to reflect changes to:

Our website
Our services
Our business activities
Technology
Data-processing practices
Operational requirements
Applicable laws or regulations

The latest version will be published on this page with the updated revision date shown at the top of this Privacy Policy.

Continued use of the website following an update constitutes acknowledgement of the revised Privacy Policy to the extent permitted by applicable law.

15. CHILDREN'S POLICY

Our website and services are primarily intended for businesses, organisations, professionals and authorised programme participants, and are not directed at children under the age of 18 (or the age of majority in the applicable jurisdiction).

We do not knowingly collect personal information from children without appropriate consent or authorisation where required by applicable law.

Where an event, competition, programme or service is intended for minors, additional consent, eligibility or participation requirements may apply.

If you believe that information relating to a child has been submitted without appropriate authorisation, contact us at info@whitesquare.me.

16. GOVERNING LAW & DATA PROTECTION

This Privacy Policy is governed by the applicable laws and regulations of the Kingdom of Bahrain, including the Bahrain Personal Data Protection Law (Law No. 30 of 2018) and its implementing regulations, where applicable.

Where you are located in, or your personal information is subject to the laws of, another jurisdiction (for example, the Kingdom of Saudi Arabia), you may also have rights and protections under the applicable data protection laws of that jurisdiction.

Nothing in this Privacy Policy limits rights or obligations that cannot lawfully be limited under applicable law.

17. CONTACT US

For questions regarding this Privacy Policy, personal information or privacy-related requests, contact:

WHITESQUARE WLL

With Limited Liability Company (W.L.L.)

Commercial Registration Number: 163036-1

Address: Flat 52, Building 2373, Road 2831, Block 428 Al Seef, Kingdom of Bahrain

Email: info@whitesquare.me

Telephone: +973 3366 7367

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